Repair shop accounting software that's already reconciled
The reason shop books are always three weeks behind is that the sales live in one app and the accounting lives in another. In RepairBiz they're the same system, so the P&L is a report — not a project.
- Revenue posts automatically
- AI receipt scanning
- Recurring bills
- Payables & receivables aging
How does RepairBiz accounting work?
RepairBiz brings income, expenses, vendor balances, customer balances and profit-and-loss reporting into the repair workflow. It supports day-to-day bookkeeping; confirm statutory accounts, tax filing and payroll compliance needs with your accountant before replacing dedicated accounting software.
See how sales are recordedRevenue arrives in your books as you earn it
Every POS sale and every repair payment posts into your income the moment it's taken, with the payment method, register and salesperson attached. There's no export, no CSV, no monthly import that always drops a few rows.
That means the financial overview is a live picture rather than a lagging one: what you sold today, what you collected today, and what's still owed to you. Split payments are recorded per method, so your cash line and your card line are separately verifiable against the drawer and the processor statement.
- POS sales and repair payments posted to income automatically
- Payment method, register and salesperson recorded on each transaction
- Split payments broken out per method for reconciliation
- Refunds and voids recorded rather than deleted
- Daily income by date, matched against register cash counts
Expenses, receipts and the bills that come every month
Log expenses by category with the vendor, payment method, reference number and a photo of the receipt attached to the record. The AI receipt scan reads a photographed receipt and fills in the vendor, category, date and amount, so entering a stack of them is minutes rather than an evening.
Rent, internet, insurance and software subscriptions can be set as recurring — monthly, weekly or yearly — and RepairBiz generates them on schedule so your fixed costs are in the books whether or not you remembered to enter them.
- Categorized expenses with vendor, method and reference number
- Receipt images attached to each expense record
- AI receipt scanning that reads vendor, category, date and amount
- Recurring expenses generated monthly, weekly or yearly
- Vendor bills with payment terms and outstanding balances
Who owes you, and who you owe
Receivables come from real shop behavior: repair balances left at pickup, wholesale customers on account, layaway plans mid-payment. Each one shows against the customer with what's been paid, what remains, and how long it's been outstanding.
Payables work the same way from the other side: purchase orders with balances due, vendor bills, and starting balances for suppliers you already owed when you started. Aging on both sides means you chase the ninety-day account before it becomes a write-off.
- Receivables from repair balances, on-account sales and layaway
- Per-customer credit limits controlling how much can go on account
- Payables from purchase orders and vendor bills with balances due
- Aging views on both payables and receivables
- Payment history recorded on every account and order
- Receive-payment flow that clears a customer balance and updates income
Reports you can hand to an accountant
Monthly and yearly reporting shows revenue by source, expenses by category, and the resulting profit — built from the same records your staff created during the week, so there's nothing to reconcile first.
Cash counts, the audit log and per-register session totals sit behind those numbers. If a figure looks wrong, you can trace it to the transaction, the register and the person who entered it, which is exactly what a bookkeeper or auditor asks for.
- Monthly and yearly profit and loss
- Revenue split by POS, repairs and other income sources
- Expenses grouped by category with drill-down to receipts
- Register session and cash count history
- Audit log tying entries to staff, timestamps and amounts
- Data export for your accountant or for migration
Books that keep pace with the counter
Always-current P&L
Sales post as they happen, so month-end is reading a report, not rebuilding one.
Receipts entered in seconds
AI reads the vendor, date and amount off a photo instead of you typing each one.
Fixed costs never forgotten
Recurring expenses generate on schedule so rent and subscriptions are always in the books.
Aging you can act on
Receivables and payables aging surfaces the account to chase before it goes bad.
Explore the rest of RepairBiz
Every module below is included in the same subscription — nothing here is a paid add-on.
Repair Shop POS
Sell parts and labor from the same screen you write tickets on.
Inventory Software
Screens, batteries and accessories by SKU, bin, cost and margin.
Shop Management Software
Run staff, registers, permissions and reporting in one place.
Repair Shop Software
The all-in-one platform: POS, tickets, inventory, books.
Repair Store POS Features
Every repair store feature, from free SMS to payroll, for $240/year.
Repair Ticket Software
Digital tickets from intake to pickup, with full status history.
Frequently asked questions
Does this replace QuickBooks?
For most single-location repair shops it covers the day-to-day: income, expenses, payables, receivables and P&L reporting. If your accountant requires a specific general-ledger package, you can export your data and hand it over rather than duplicating entry all year.
Do POS sales really post to the books automatically?
Yes. Sales and repair payments post to income as they're taken, with the payment method, register and salesperson recorded, so there's no separate import step.
How does the AI receipt scan work?
You upload or photograph a receipt and it reads the vendor, category, date and amount, then pre-fills the expense record for you to confirm and save.
Can I track what customers owe me?
Yes. Repair balances, on-account sales and layaway plans all create receivables against the customer, with payment history and aging, plus a per-customer credit limit to cap exposure.
Can I set up rent and other monthly bills once?
Yes. Mark an expense as recurring monthly, weekly or yearly and RepairBiz generates it on schedule so your fixed costs are always reflected.
Stop rebuilding your books every month
Connect your sales, log a few expenses and pull a real P&L during the free trial.
Start free for 30 daysNo credit card. Full access to every module.